Registration Guidelines

All participants are kindly recommended to register via the Online Registration & Accommodation Form. Please read the instructions on the website carefully.

To benefit from the reduced early registration fee, please process your registration before 25 September 2010.

Upon submitting the Registration Form, you will receive a PRN (Participant Registration Number) by e-mail to be included in payment details.

Please do not send any payments without PRN included in payment details. Such payments cannot be identified.

All participants are kindly requested to register in advance by completing and submitting the Registration Form with the appropriate fees.

REGISTRATION FEES Early registration
(before 25 September 2010)
Regular registration
(between 26 September &
27 October 2010)
Onsite registration
(from 3 November 2010)
Delegate * 5 200 CZK 5 200 CZK 7 800 CZK
Accompanying person 1 300 CZK 1 300 CZK 1 300 CZK
One day 2 600 CZK 2 600 CZK 2 600 CZK

All fees are including 20 % VAT.
Registration fees are quoted in the Czech Crowns (CZK). For current exchange rate please see
www.cnb.cz.

* Delegates from EU, except those from the Czech Republic can use the possibility of gaining money from the grant Grundtvig-lifelearning program. The deadline for the submission may be different in each country, please check the deadline with the national agency. This money can cover accommodation, travel expenses and registration fee.

If your payment is not received before the deadline dates (25 September or 27 October 2010), the later fee will be automatically charged.

Insurance

The registration fees do not include insurance of participants against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Group block bookings

For group registrations (and respective hotel reservations) please contact the Congress Secretariat for special procedures.

Registration fee includes

  • Admission to scientific sessions, exhibition and poster area
  • Congress bag , Congress Handbook
  • Coffee breaks and Refreshments
  • Admission to Welcome reception

One day registration fee includes

  • One day admission to scientific sessions, exhibition and poster area
  • Printed program of the day
  • Coffee breaks and Refreshment

Accompanying person fee includes

  • Admission to Welcome reception
  • Guided tour for Accompanying Persons

Confirmation of attendance on the Guided tour during the registration process is required.

Confirmation

Upon receipt of the correct registration fee (clear of bank charges), each participant will receive a confirmation of registration. Please bring this confirmation to the Registration desk at the venue as proof of your registration. Confirmation will be sent upon receipt of payment.

Payment

All fees for the Congress registration should be paid in Czech Crowns (CZK), free of all bank charges

  • either by credit card (Visa, Eurocard/Mastercard)

Please kindly note the actual charge will be made in CZK according to the daily exchange rate of Czech National Bank (www.cnb.cz)

  • or by bank transfer
    CZECH-IN Banking details:
    (clear of any bank charges):
    KOMERČNÍ BANKA a.s.
    Bank Address: Na Příkopě 33,
    114 07 Prague 1, Czech Republic
    Account Number: 51-0903480287/0100
    IBAN: CZ8201000000510903480287
    BIC Code: KOMBCZPPXXX
    Beneficiary: CZECH-IN s.r.o.

State clearly the participant‘s name and PRN (Participant’s Registration Number)
Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN s.r.o.

After 15 October 2010 you are kindly requested to make all payments by credit card exclusively or to register on-site. Payment by bank transfer will no longer be available by then.

Cancellation / Refund Policy

All cancellations must be notified in writing (by mail, fax or e-mail) to the Congress Secretariat according to the following conditions.

Please note cancellations received:

  • Until 25 September 2010 – 2 500 CZK will be withheld for administrative fees
  • From 1 October 2010 till 15 October 2010 - reimbursement of 50% of the fees paid
  • As of 16 October 2010 - no refund can be processed

Registrants may transfer their registration to a colleague at any time. For any change of name a fee of 700 CZK will be charged. All registrations received at the Congress Secretariat - CZECH-IN, by 15 October 2010 will be included in the list of participants.

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the Congress be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

Accommodation Booking Guidelines

Reservation guidelines

Rooms at special Congress rates are being held in hotels of different categories in the Clarion Congress Hotel (venue) and close to the venue . Rooms will be allocated on a first come, first served basis.

Participants are recommended to reserve the accommodation by 1 September 2010. After this deadline requests will be accepted; however, hotel rooms are subject to availability and cannot be guaranteed. When making the reservation please also indicate an alternative hotel/second choice hotel in case the preferred one is fully booked.

No shuttle service will be provided by the Congress Organisers from the airport to the hotels or from the hotels to the Congress venue. However, all hotels are located within easy reach of the public transportation.

To make a reservation please use our Online Registration & Accommodation form. Reservations by phone cannot be processed. A minimum deposit of 1 night is requested to confirm your booking.

Cancellation/change of reservation

Cancellations/changes must be made in writing (e-mail or fax) to Congress Secretariat CZECH-IN. Cancellations/changes made by phone cannot be accepted. Please do not contact the hotels directly as reservations are held by CZECH-IN. In case of later arrival other than the reserved dates please inform Congress Secretariat CZECH-IN in order to guarantee the room.

Cancellation will be charged according to the Cancellation conditions below:

For hotel reservations cancelled:

  • Until 25 September 2010 the full deposit will be refunded less 1000 CZK
  • From 16 September 2010 till 30 September 2010 the deposit of 1 night will NOT be refunded
  • After 1 October 2010 all nights as reserved will be charged and no refund will be made (CZECH-IN holds the right to charge your credit card for the rest of the nights OR not to refund the full pre-payment).
  • In case of no-show or later arrival or earlier departure other than reserved dates, all nights as reserved will be charged. Reimbursement will be processed after the Congress.

Payment conditions

1st night deposit will be required to guarantee the booking (non-refundable after 16 September 2010). All bookings must be guaranteed by a valid credit card (VISA, EC/MC cards are accepted). The expiration date of the card must not be any earlier than January 2011. CZECH-IN holds the right to pass your credit card details to the respective hotel. The final bill (rest of nights and extras) must be settled directly with the hotel upon departure.

OR

Full pre-payment can be made by a credit card or a bank transfer to the account of CZECH-IN (1 night is not refundable after 16 September 2010 and the full pre-payment will be charged in case of cancellation after 1 October 2010).

Bank transfers will be accepted until 15 October 2010 only. Please do not complete the bank transfer before availability of requested room is confirmed by the Congress Secretariat. Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN. All extras must be settled directly with the hotel upon departure.

CZECH-IN Banking details:
(clear of any bank charges):
KOMERČNÍ BANKA a.s.
Bank Address: Na Příkopě 33
114 07 Prague 1, Czech Republic
Account Number: 51-0903480287/0100
IBAN: CZ8201000000510903480287
BIC Code: KOMBCZPPXXX
Beneficiary: CZECH-IN s.r.o.

Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN.

Confirmation of reservation, voucher and final bill

After completing the hotel booking, the participant will receive a system notification that the reservation request was received. Confirmation of the hotel booking (a hotel voucher) will be issued only after the deposit/pre-payment is received and will be sent to the participant by e-mail together with an invoice. The hotel voucher should be presented to the hotel reception during check-in. A final invoice will be issued by Congress Secretariat CZECH-IN (for 1 night’s deposit or full pre-payment) and the respective hotel (for the rest of the nights and extras). Local hotels will issue the bill in local currency (Czech Crowns) according to the daily exchange rate stated by the Czech National Bank.

News

November 16, 2010
Photo Gallery is available

October 13, 2010
Scientific programme is available

October 7, 2010
Information for presenting authors is available

June 17, 2010
See Congress Partners & Exhibitors