Accommodation Booking Guidelines


List of the hotels:

Hotel Single room Double room
Hotel Ilf 85 € 115 €
Panorama Hotel Prague 85 € 95 €

Hotel ILF ***

Budějovická 15/743, Prague 4 - Michle Ilf hotel
Hotel ILF is located in a calm part of Prague 4 next to metro station Budějovická, with a simple connection to the city centre (about 15 minutes) and with a good access from the D1 motorway. The hotel has a room capacity for 326 guests with accommodation in single rooms, double rooms and suites. All the rooms have en-suite toilet and bathroom, SAT TV and telephone. The hotel contains a restaurant offering an international cuisine, a coffee bar with a summer garden, a library with special medical literature and with internet access.


autobusShuttle bus provided.

Panorama Hotel Prague ****

Milevska 7, Prague 4Panorama

The Corinthia Panorama Hotel is ideally situated in a peaceful area, just outside the city centre. Only 4 stops from the city centre by metro/underground, the hotel is a perfect base to explore the sights of Prague; it is also conveniently located close to the Prague Congress Centre (only 2 short metro stops). The hotel is particularly popular with guest demanding all the comfort and service of a four star hotel while seeking excellent value for money. A modern high-rise hotel, recently renovated throughout, the Corinthia Panorama Hotel provides excellent levels of comfort and a calm relaxing environment. All 450 rooms on 24 floors are furbished in a superb way and fully equipped. Fitness centre with a swimming pool and sauna is located on the top floor providing a dazzling view over Prague.

Shuttle bus provided.autobus

hotels

Reservation guidelines

Rooms at special Meeting rates are being held in hotels of different categories close to the venue (Institute of Molecular Genetics of Academy of Sciences of the Czech Republic). Rooms will be allocated on a first come, first served basis.

Participants are recommended to reserve the accommodation by 1 March 2010. After this deadline requests will be accepted; however, hotel rooms are subject to availability and cannot be guaranteed. When making the reservation please also indicate an alternative hotel/second choice hotel in case the preferred one is fully booked.

Shuttle service will be provided by the Meeting Organisers from the hotels Panorama and Ilf to the Meeting venue (Residence Emmy is located within walking distance).

To make a reservation please use our Online Booking system. Reservations by phone cannot be processed. A minimum deposit of 1 night is requested to confirm your booking.

Cancellation/change of reservation

Cancellations/changes must be made in writing (e-mail or fax) to Meeting Secretariat CZECH-IN. Cancellations/changes made by phone cannot be accepted. Please do not contact the hotels directly as reservations are held by CZECH-IN. In case of later arrival other than the reserved dates please inform Meeting Secretariat CZECH-IN in order to guarantee the room.

Cancellation will be charged according to the Cancellation conditions below:
For hotel reservations cancelled
Until 1 March 2010 the full deposit will be refunded less € 40
From 2 March 2010 till 31 March 2010 the deposit of 1 night will NOT be refunded
After 1 April 2010 all nights as reserved will be charged and no refund will be made (CZECH-IN holds the right to charge your credit card for the rest of the nights OR not to refund the full pre-payment).

In case of no-show or later arrival or earlier departure other than reserved dates, all nights as reserved will be charged. Reimbursement will be processed after the Meeting.

Payment conditions

1st night deposit will be required to guarantee the booking (non-refundable after 2 March 2010). All bookings must be guaranteed by a valid credit card (VISA, EC/MC cards are accepted). The expiration date of the card must not be any earlier than August 2010. CZECH-IN holds the right to pass your credit card details to the respective hotel. The final bill (rest of nights and extras) must be settled directly with the hotel upon departure.
OR
Full pre-payment can be made by a credit card or a bank transfer to the account of CZECH-IN (1 night is not refundable after 2 March 2010 and the full pre-payment will be charged in case of cancellation after 1 April 2010).

Bank transfers will be accepted until 14 April 2010 only. Please do not complete the bank transfer before availability of requested room is confirmed by the Meeting Secretariat. Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN. All extras must be settled directly with the hotel upon departure.

CZECH-IN Banking details
(clear of any bank charges):
KOMERČNÍ BANKA a.s.
Bank Address: Na Příkopě 33,
114 07 Prague 1, Czech Republic
IBAN Number: CZ5901000000510903490207
BIC Code: KOMBCZPPXXX
Beneficiary: CZECH-IN s.r.o.
Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN.

Credit Card Payment

With reference to the worldwide general terms please note your credit card will be charged in currency valid in country of the origin, i.e. in Czech Crowns (CZK) and hereinafter converted back to the currency of your account which may result in slightly different (higher) total charge than stated in EUR.

Confirmation of reservation, voucher and final bill

After completing the hotel booking, the participant will receive a system notification that the reservation request was received. Confirmation of the hotel booking (a hotel voucher) will be issued only after the deposit/pre-payment is received and will be sent to the participant by e-mail together with an invoice. The hotel voucher should be presented to the hotel reception during check-in. A final invoice will be issued by Meeting Secretariat CZECH-IN (for 1 night’s deposit or full pre-payment) and the respective hotel (for the rest of the nights and extras). Local hotels will issue the bill in local currency (Czech Crowns) according to the daily exchange rate stated by the Czech National Bank.