QUICK NEWS
September 7
  Online Accommodation & Registration is closed
   
September 3
  Online Registation Deadline postponed till Sunday,
September 6
   
September 1
  Some 400 participants already registered
   
August 29
  Information for Presenters added
   
August 28
  Final Detailed Programme and Programme at a Glance available
   
August 26
  Workshops updated
   
July 5
  Online registration and guidelines
   

 

Registration Guidelines

Sorry, the online registration is no longer available.
Hovewer, we are happy to process your registration onsite (payment by cash or by credit card).


The registration desk opening hours:

Sunday, September 13
Monday, September 14
Tuesday, September 15
Wednesday, September 16
Thursday, September 17
      16:00 – 18:00
07.30 – 18.00
07.30 – 18.00
07.30 – 18.00
07.30 – 18.00

 

REGISTRATION FEES   Early registration
(before July 7)
  Regular registration
(between July 8 & September 14)
Delegate (EAFP member)   470 EUR   520 EUR
Delegate (non-member)   520 EUR   570 EUR
Student* (EAFP member)   415 EUR   445 EUR
Student* (non-member)   465 EUR   495 EUR
Accompanying person   95 EUR   95 EUR


All fees are including 19 % VAT.
* Letter of confirmation signed by Head of Department is to be faxed/emailed to Conference Secretariat for Student fee application.

 

Insurance

The registration fees do not include insurance of participants against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.
 

Group block bookings

For group registrations (and respective hotel reservations) please contact the Conference Secretariat for special procedures.
 

Registration fee includes

  • Admission to scientific sessions, exhibition and poster area
  • Conference bag, Final Programme, Abstract Book
  • Coffee breaks and Lunches
  • Admission to Get-Together evening
  • Admission to Conference Dinner

All Participants need to re-confirm attendance of the Conference dinner in their Registration Form.
Dress code for the Conference Dinner is informal but wearing national dress is welcome. 
 

Accompanying person fee includes

  • Admission to exhibition and poster area
  • Admission to Conference Dinner

Please note Accompanying persons are not allowed to enter the scientific sessions.
All Accompanying Persons are asked to re-confirm attendance of the Conference Dinner during registration process. 
Dress code for the Conference Dinner is informal but wearing national dress is welcome.  
 

Confirmation

Upon receipt of the correct registration fee (clear of bank charges), each participant will receive a confirmation of registration. Please bring this confirmation to the Registration desk at the Clarion Congress Hotel Prague as proof of your registration. Confirmation will be sent upon receipt of payment. Please note that registration for the various tours and events will be confirmed upon payment on a “first come, first served” basis and numbers may be restricted.
 

Payment

All fees for the Conference registration should be paid in EUR (€), free of all bank charges

  • either by credit card (Visa, Eurocard/Mastercard)
    With reference to the worldwide general terms please note your credit card will be charged in currency valid in country of the conference, i.e. Czech Crowns (CZK) and hereinafter converted back to the currency of your account which may result in slightly higher total charge than stated in EUR.
    Please kindly note the actual charge will be made in CZK according to the daily exchange rate of Czech National Bank (www.cnb.cz)    
  • or by bank transfer to
    KOMER?NÍ BANKA a.s.
    Bank Address: Na P?íkop? 33,
    114 07 Prague 1, Czech Republic
    IBAN Number: CZ5901000000510903490207
    BIC Code: KOMBCZPPXXX
    Beneficiary: CZECH-IN s.r.o.- state clearly the participant‘s name and PRN (Participant’s Registration Number) 
    Please complete the bank transfer only after receiving the advance invoice and make sure to include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN.                       

After August 31, 2009 you are kindly requested to make all payments by credit card exclusively or to register on-site. Payment by bank transfer will no longer be available by then.  
 

Cancellation / Refund Policy

All cancellations must be notified in writing (by mail, fax or e-mail) to the Conference Secretariat according to the following conditions.
Please note cancellations received:
Until July 7, 2009 - € 100 will be withheld for administrative fees
From July 8, 2009 till August 15,2009 - reimbursement of 50% of the fees paid
As of August 16, 2009 - no refund can be processed
Registrants may transfer their registration to a colleague at any time. For any change of name a fee of € 30 will be charged. All registrations received at the Conference Secretariat - CZECH-IN, by August 15, 2009 will be included in the list of participants.
 

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the Conference be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

 

Accommodation Guidelines

Reservation guidelines

Rooms at special Conference rates are being held in hotels of different categories close to the venue (Clarion Congress Hotel Prague) or within Prague city centre. Rooms will be allocated on a first come, first served basis.

Participants are recommended to reserve the accommodation by July 7, 2009. After this deadline requests will be accepted; however, hotel rooms are subject to availability and cannot be guaranteed. When making the reservation please also indicate an alternative hotel/second choice hotel in case the preferred one is fully booked.

No shuttle service will be provided by the Conference from the airport to the hotels or from the hotels to the Clarion Congress Hotel Prague.  However, all hotels are located within easy reach of the public transportation.

To make a reservation please use our Online Booking system. Reservations by phone cannot be processed. A minimum deposit of 1 night is requested to confirm your booking.
 

Cancellation/change of reservation

Cancellations/changes must be made in writing (e-mail or fax) to Conference Secretariat CZECH-IN. Cancellations/changes made by phone cannot be accepted. Please do not contact the hotels directly as reservations are held by CZECH-IN. In case of later arrival other than the reserved dates please inform Conference Secretariat CZECH-IN in order to guarantee the room.

Cancellation will be charged according to the Cancellation conditions below:
For hotel reservations cancelled
Before July 7, 2009 the full deposit will be refunded less € 40
After July 8, 2009 the deposit of 1 night will NOT be refunded
After August 15, 2009 all nights as reserved will be charged and no refund will be made (CZECH-IN holds the right to charge your credit card for the rest of the nights OR not to refund the full pre-payment).

In case of no-show or later arrival or earlier departure other than reserved dates, all nights as reserved will be charged. Reimbursement will be processed after the Conference.
 

Payment conditions

1st night deposit will be required to guarantee the booking (non-refundable after July 7, 2009). All bookings must be guaranteed by a valid credit card (VISA, EC/MC cards are accepted). The expiration date of the card must not be any earlier than October 2009. CZECH-IN holds the right to pass your credit card details to the respective hotel. The final bill (rest of nights and extras) must be settled directly with the hotel upon departure.
OR
Full pre-payment can be made by a credit card or a bank transfer to the account of CZECH-IN (1 night is not refundable after July 7, 2009 and the full pre-payment will be charged in case of cancellation after August 15, 2009).

Bank transfer will be accepted until August 31, 2009 only. Please do not complete the bank transfer before availability of requested room is confirmed by the Conference Secretariat. Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN. All extras must be settled directly with the hotel upon departure.

CZECH-IN Banking details
(clear of any bank charges):
KOMER?NÍ BANKA a.s.
Bank Address: Na P?íkop? 33,
114 07 Prague 1, Czech Republic
IBAN Number: CZ5901000000510903490207
BIC Code: KOMBCZPPXXX
Beneficiary: CZECH-IN s.r.o.

Please complete the bank transfer only after receiving the advance invoice and make sure you include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN.
 

Credit Card Payment

With reference to the worldwide general terms please note your credit card will be charged in currency valid in country of the origin, i.e. in Czech Crowns (CZK) and hereinafter converted back to the currency of your account which may result in slightly different (higher) total charge than stated in EUR.
 

Confirmation of reservation, voucher and final bill

After completing the hotel booking, the participant will receive a system notification that the reservation request was received. Confirmation of the hotel booking (a hotel voucher) will be issued only after the deposit/pre-payment is received and will be sent to the participant by e-mail together with an invoice. The hotel voucher should be presented to the hotel reception during check-in. A final invoice will be issued by Conference Secretariat CZECH-IN (for 1 night’s deposit or full pre-payment) and the respective hotel (for the rest of the nights and extras). Local hotels will issue the bill in local currency (Czech Crowns) according to the daily exchange rate stated by the Czech National Bank.