Registration guidelines


All participants are kindly recommended to register via the Online Registration Form. Please read the instructions on the website carefully.
To benefit from the reduced early registration fee, please process your registration before July 15, 2010.
Upon submitting the Registration Form, you will receive a PRN (Participant Registration Number) by e-mail to be included in payment details (in case of bank transfer payment). Please do not send any payments without PRN included in payment details. Such payments cannot be identified.
All participants are kindly requested to register in advance by completing and submitting the Registration Form with the appropriate fees.

 

Registration fees

EARLY
(from January 1, 2010 - July 15,2010)

LATE (from July 16, 2010 - September 5, 2010) /
ONSITE

Regular

525 € 595 €
Student* 220 € 280 €
Accompanying person 150 € 200 €

Registration fees are including 20 % VAT.
*Letter of confirmation signed by Head of Department is to be faxed/emailed to Conference Secretariat for Student fee application.
If your payment is not received before the early deadline, the latter fee will be automatically charged.

 

Insurance
The registration fees do not include insurance of participants against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.


Group block bookings
For group registrations (and respective hotel reservations) please contact the Conference Secretariat for special procedures.


Registration fee includes
- Admission to scientific sessions, exhibition and poster area
- Conference bag, Final programme, Abstract book
- Coffee breaks, Lunches 
- Admission to Welcome party, Conference dinner and Farewell party
All Participants need to re-confirm attendance of all functions in their Registration Form.
All regular registred participants are entitled to the annual EASM membership.


Accompanying person fee includes
- Admission to Welcome party, Conference dinner and Farewell party
Confirmation of all functions’ attendance is required for accompanying persons during the registration process. Please note Accompanying persons are not allowed to enter the scientific sessions, exhibition etc.


Confirmation
Upon receipt of the correct registration fee (clear of bank charges), each participant will receive a confirmation of registration. Please bring this confirmation to the Registration desk at the Clarion Congress hotel as proof of your registration. Confirmation will be sent upon receipt of payment. Please note that registration for the various tours and events will be confirmed upon payment on a “first come, first served” basis and numbers may be restricted.


Payment
All fees for the Conference registration should be paid in EUR (€), free of all bank charges

- either by credit card (Visa, Eurocard/Mastercard)
With reference to the worldwide general terms please note your credit card will be charged in currency valid in country of the event, i.e. Czech Crowns (CZK) and hereinafter converted back to the currency of your account which may result in slightly higher total charge than stated in EUR.
Please kindly note the actual charge will be made in CZK according to the daily exchange rate of Czech National Bank (www.cnb.cz)

- or by bank transfer to
KOMERČNÍ BANKA a.s.
Bank Address: Na Příkopě 33,
114 07 Prague 1, Czech Republic
IBAN Number: CZ5901000000510903490207
BIC Code: KOMBCZPPXXX
Beneficiary: CZECH-IN s.r.o.- state clearly the participant‘s name and PRN (Participant’s Registration Number)
Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN.
After August 15, 2010 you are kindly requested to make all payments by credit card exclusively or to register on-site. Payment by bank transfer will no longer be available by then.

 

Cancellation / Refund Policy
All cancellations must be notified in writing (by mail, fax or e-mail) to the Conference Secretariat according to the following conditions.
Please note cancellations received:
Until 15 July, 2010 - € 100 will be withheld for administrative fees
From 16 July, 2010 till 15 August, 2010 - reimbursement of 50% of the fees paid
As of 16 August 2010 - no refund can be processed
Registrants may transfer their registration to a colleague at any time. For any change of name a fee of € 30 will be charged. All registrations received at the Conference Secretariat - CZECH-IN, by 15 August 2010 will be included in the list of participants.


Responsibility
The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the Conference be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

 

 

 

 

 

 

 

 

 

18th EASM Conference

7 - 10 September 2011
Madrid, Spain

www.easm2011.com