The 9th European Evaluation Society International Conference
October 6 - 8, 2010, Prague, Czech Republic
 

Guidelines

Rooms at special Conference rates are being held in hotels of different categories close to the venue (Clarion Congress Hotel) . Rooms will be allocated on a first come, first served basis.

Participants are recommended to reserve the accommodation by 30 June 2010. After this deadline requests will be accepted; however, hotel rooms are subject to availability and cannot be guaranteed. When making the reservation please also indicate an alternative hotel/second choice hotel in case the preferred one is fully booked.

No shuttle service will be provided by the Conference Organisers from the airport to the hotels or from the hotels to the Conference venue.  However, all hotels are located within easy reach of the public transportation.

To make a reservation please use our Online Booking system. Reservations by phone cannot be processed. A minimum deposit of 1 night is requested to confirm your booking.

Cancellation/change of reservation

Cancellations/changes must be made in writing (e-mail or fax) to Conference Secretariat CZECH-IN. Cancellations/changes made by phone cannot be accepted. Please do not contact the hotels directly as reservations are held by CZECH-IN. In case of later arrival other than the reserved dates please inform Conference Secretariat CZECH-IN in order to guarantee the room.

Cancellation will be charged according to the Cancellation conditions below:

For hotel reservations cancelled

Until July 6, 2010 the full deposit will be refunded less € 40 administrative fee

From July 7, 2010 till September 6, 2010 the deposit of 1 night will NOT be refunded

After  September 7, 2010 all nights as reserved will be charged and no refund will be made (CZECH-IN holds the right to charge your credit card for the rest of the nights OR not to refund the full pre-payment)

In case of no-show or later arrival or earlier departure other than reserved dates, all nights as reserved will be charged. Reimbursement will be processed after the Conference.

Payment conditions

1st night deposit will be required to guarantee the booking (non-refundable after July 7, 2010). All bookings must be guaranteed by a valid credit card (VISA, EC/MC cards are accepted). The expiration date of the card must not be any earlier than December 2010. CZECH-IN holds the right to pass your credit card details to the respective hotel. The final bill (rest of nights and extras) must be settled directly with the hotel upon departure.

OR

Full pre-payment can be made by a credit card or a bank transfer to the account of CZECH-IN (1 night is not refundable after July 7, 2010 and the full pre-payment will be charged in case of cancellation after September 7, 2010).

Bank transfers will be accepted until 30 September 2010 only. Please do not complete the bank transfer before availability of requested room is confirmed by the Conference Secretariat. Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN. All extras must be settled directly with the hotel upon departure.

CZECH-IN Banking details

(clear of any bank charges):

KOMERČNÍ BANKA a.s.

Bank Address: Na Příkopě 33,
114 07 Prague 1, Czech Republic

IBAN Number: CZ5901000000510903490207
BIC Code: KOMBCZPPXXX
Beneficiary: CZECH-IN s.r.o.

Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN.

Credit Card Payment

With reference to the worldwide general terms please note your credit card will be charged in currency valid in country of the origin, i.e. in Czech Crowns (CZK) and hereinafter converted back to the currency of your account which may result in slightly different (higher) total charge than stated in EUR.

Confirmation of reservation, voucher and final bill

After completing the hotel booking, the participant will receive a system notification that the reservation request was received. Confirmation of the hotel booking (a hotel voucher) will be issued only after the deposit/pre-payment is received and will be sent to the participant by e-mail together with an invoice. The hotel voucher should be presented to the hotel reception during check-in. A final invoice will be issued by Conference Secretariat CZECH-IN (for 1 night’s deposit or full pre-payment) and the respective hotel (for the rest of the nights and extras). Local hotels will issue the bill in local currency (Czech Crowns) according to the daily exchange rate stated by the Czech National Bank.

Please continue using Online Registration & Booking form!

   
 
 
CZECH-IN s.r.o., Professional Event & Congress Organiser, Prague Congress Centre, 5. kvetna 65, 140 21 Prague 4, CZE, tel.: +420 261 174 301, info@ees2010prague.org
Copyright © 2009 ees2010prague.org | Powered and created by E-WORKS - web studio | XHTML 1.0 | CSS 2