Registration Guidelines

All participants are kindly recommended to register via the Online Registration Form. Please read the instructions on the website carefully.

To benefit from the reduced early registration fee, please process your registration before July 25, 2010.

Upon submitting the Registration Form, you will receive a PRN (Participant Registration Number) by e-mail to be included in payment details.

Please do not send any payments without PRN included in payment details. Such payments cannot be identified.

All participants are kindly requested to register in advance by completing and submitting the Registration Form with the appropriate fees.

REGISTRATION FEES Early registration
(before July 25, 2010)
Late registration
(after July 25, 2010)
Delegate 6 650 CZK 8 250 CZK
One Day 2 000 CZK 2 000 CZK
Student* 4 000 CZK 4 780 CZK
Accompanying person 1 000 CZK 1 000 CZK


All fees are including 20 % VAT.
Registration fees are quoted in the Czech Crowns (CZK). For current exchange rate please see
www.cnb.cz.

* Letter of confirmation signed by Head of Department is to be faxed / emailed to Conference Secretariat for Student fee application.

If your payment is not received before the early deadline date July 25, 2010, the latter fee will be automatically charged.

Insurance

The registration fees do not include insurance of participants against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Registration fee includes

  • Admission to scientific sessions, exhibition and poster area
  • Congress bag, Final Programme and Abstract Book
  • Coffee breaks and Lunches
  • Admission to the Welcome reception

Accompanying person fee includes

  • Admission to the Welcome reception

Confirmation

Upon receipt of the correct registration fee (clear of bank charges), each participant will receive a confirmation of registration. Please bring this confirmation to the Registration desk at the venue as proof of your registration. Confirmation will be sent upon receipt of payment. Please note that registration for the various tours and events will be confirmed upon payment on a “first come, first served” basis and numbers may be restricted.

Payment

All fees for the Congress registration should be paid in Czech Crowns (CZK), free of all bank Charges. Please kindly note the actual charge will be made in CZK according to the daily exchange rate of Czech National Bank (www.cnb.cz).

  • either by credit card (Visa, Eurocard/Mastercard)
  • or by bank transfer to
    CZECH-IN Banking details (clear of any bank charges):
    KOMERČNÍ BANKA a.s.
    Bank Address: Na Příkopě 33,
    114 07 Prague 1, Czech Republic
    Account Number: 51-0903480287/0100
    IBAN: CZ8201000000510903480287
    BIC Code: KOMBCZPPXXX
    Beneficiary: CZECH-IN s.r.o.

    State clearly the participant‘s name and PRN (Participant’s Registration Number)
    Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN.

After August 13, 2010 you are kindly requested to make all payments by credit card exclusively or to register on-site. Payment by bank transfer will no longer be available by then.

Cancellation / Refund Policy

All cancellations must be notified in writing (by mail, fax or e-mail) to the Conference Secretariat according to the following conditions.

Please note cancellations received:

  • Until July 25, 2010 – 1500 CZK will be withheld for administrative fees
  • From July 26, 2010 till August 6, 2010 - reimbursement of 50% of the fees paid
  • As of August 7, 2010 - no refund can be processed

Registrants may transfer their registration to a colleague at any time. For any change of name a fee of 700 CZK will be charged. All registrations received at the Conference Secretariat - CZECH-IN, by August 21, 2010 will be included in the list of participants.

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the Meeting be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.



Accommodation Guidelines


Reservation guidelines

Rooms at special Conference rates are being held in hotels of different categories close to the venue (Institute of Molecular Genetics of Academy of Sciences of the Czech Republic). Rooms will be allocated on a first come, first served basis.

Participants are recommended to reserve the accommodation by July 2, 2010. After this deadline requests will be accepted; however, hotel rooms are subject to availability and cannot be guaranteed. When making the reservation please also indicate an alternative hotel/second choice hotel in case the preferred one is fully booked.

To make a reservation please use our Online Booking system. Reservations by phone cannot be processed. A minimum deposit of 1 night is requested to confirm your booking.

Cancellation/change of reservation

Cancellations/changes must be made in writing (e-mail or fax) to Conference Secretariat CZECH-IN. Cancellations/changes made by phone cannot be accepted. Please do not contact the hotels directly as reservations are held by CZECH-IN. In case of later arrival other than the reserved dates please inform Conference Secretariat CZECH-IN in order to guarantee the room.

Cancellation will be charged according to the cancellation conditions below:

  • Until July 25, 2010 the full deposit will be refunded less 700 CZK.
  • From July 26, 2010 till August 2, 2010 the deposit of 1 night will NOT be refunded
  • After August 3, 2010 all nights as reserved will be charged and no refund will be made (CZECH-IN holds the right to charge your credit card for the rest of the nights OR not to refund the full pre-payment).

In case of no-show or later arrival or earlier departure other than reserved dates, all nights as reserved will be charged. Reimbursement will be processed after the Conference.

Payment conditions

  • 1st night deposit will be required to guarantee the booking (non-refundable after July 3, 2010). All bookings must be guaranteed by a valid credit card (VISA, EC/MC cards are accepted). The expiration date of the card must not be any earlier than January 2011. CZECH-IN holds the right to pass your credit card details to the respective hotel. The final bill (rest of nights and extras) must be settled directly with the hotel upon departure.
  • OR
    Full pre-payment can be made by a credit card or a bank transfer to the account of CZECH-IN (1 night is not refundable after July 3, 2010 and the full pre-payment will be charged in case of cancellation after August 3, 2010).

Bank transfers will be accepted until August 13, 2010 only. Please do not complete the bank transfer before availability of requested room is confirmed by the Conference Secretariat. Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN. All extras must be settled directly with the hotel upon departure.

CZECH-IN Banking details (clear of any bank charges):
KOMERČNÍ BANKA a.s.
Bank Address: Na Příkopě 33,
114 07 Prague 1, Czech Republic
Account Number: 51-0903480287/0100
IBAN: CZ8201000000510903480287
BIC Code: KOMBCZPPXXX
Beneficiary: CZECH-IN s.r.o.

Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN.

Confirmation of reservation, voucher and final bill

After completing the hotel booking, the participant will receive a system notification that the reservation request was received. Confirmation of the hotel booking (a hotel voucher) will be issued only after the deposit/pre-payment is received and will be sent to the participant by e-mail together with an invoice. The hotel voucher should be presented to the hotel reception during check-in. A final invoice will be issued by Conference Secretariat CZECH-IN (for 1 night’s deposit or full pre-payment) and the respective hotel (for the rest of the nights and extras). Local hotels will issue the bill in local currency (Czech Crowns) according to the daily exchange rate stated by the Czech National Bank.

Please continue using Online Registration & Accommodation form.

QUICK NEWS

September 1, 2010
Registration closed.

August 17, 2010
Final meeting information added to home of website.

August 11, 2010
„Special Workshop on Health and Nutrition supported by European Social Fund and Centre of Research Contracts (CVK)“
Monday 6th September, 13:15 – 14:35
Open to all public for free. You can attend without registration to the conference. Please confirm your participation by email to workshop@indc2010.org.

July 26, 2010
Scientific Programme is available.

July 1, 2010
Abstract Submission is closed.

June 17, 2010
See Conference Partners & Exhibitors